Frequently asked questions. BinderLess help center

The Project Documentation Module in BinderLess allows for easy document uploading via “drag and drop” or traditional file uploads. You can create folders and subfolders, as well as tag documents, which facilitates their organization and subsequent retrieval. The intelligent search engine enables quick retrieval of necessary documents by name and tags, and for some file types, also by content. Additionally, the module offers document preview directly within the platform, without the need for downloading.

YouTube video on adding the first files to the platform https://youtu.be/JVk_8Ufw-I8

In accordance with the international ISO 19650 standard, on which BinderLess operates, it is not possible to permanently and irreversibly delete documents.

BinderLess ensures a high level of security for project documentation through advanced access control mechanisms. You can define permissions for individual users or user groups, specifying who can view, edit, or add documents. All activities in the system are logged, allowing you to track change history and identify any irregularities.

Yes, BinderLess automatically creates document versions with each update, allowing you to track change history and revert to previous versions if needed. You can also easily compare different versions of a document saved in PDF format to see what has changed. This ensures that you are always working with current information and avoid errors resulting from using outdated files.

The RFI module in BinderLess streamlines the question-asking process by centralizing communication and automating workflow. You can easily create and send inquiries to specific individuals responsible for providing answers, and the system will notify them of new tasks. The module allows you to track the status of inquiries and monitor response deadlines, preventing delays. Additionally, all inquiries and responses are stored in one place, facilitating access to information and improving collaboration.

Yes, the RFI module is integrated with other BinderLess modules. When creating an inquiry, you can add a location from the location module and link the inquiry to existing documents, material requests, change orders, submissions, and other project inquiries by using the ‘@’ symbol in the inquiry description field and selecting a specific item from the list. This allows for easy placement of the inquiry within the project context and provides access to all related information in one place.

In BinderLess, creating material requests is simple and intuitive. To submit a request, simply click the “New Request” button in the main dashboard. Then, fill in the required fields, such as material name, industry, and request number (we recommend using a standard numbering format). Add the material request form in PDF format by using the “Add” button or by dragging the file to the designated area. Furthermore, BinderLess uses AI to suggest what to enter in the fields, based on information from the material request form. You can also attach additional documents, such as declarations of conformity or technical data sheets (in any format).

Yes, BinderLess ensures that you don’t omit any important information while creating a material submittal. If any mandatory field is not filled in, the platform will not allow you to create the submittal and will clearly indicate which field requires your completion.

In BinderLess, you can easily track the status of all change orders and monitor their progress in the approval process. Each order has an assigned status and is visible in the appropriate tab: “In Process,” “Approved,” “Rejected,” “All,” or “Draft Versions.”

You will find approved change orders in the “Approved” tab, where you can easily check their details and approval history. Similar to material requests and design inquiries, the process is fully transparent – you can see who approved the change and when it was done.

Additionally, people involved in the process can add comments directly to change orders, which facilitates communication with the design team. This ensures that all information about changes, justifications, and decisions are available in one place, helping to effectively communicate approved modifications to the entire team.