How Marvipol Improved Document Processing Speed by 53% with BinderLess

For 28 years, Marvipol Development has been one of the leading Polish residential developers, and as industry pioneers, they are not afraid to introduce modern solutions to improve the management of their projects. Currently, the company is executing 10 projects in Warsaw, Wrocław, and Tricity with a total value of one billion PLN, and in its history, it has delivered over 10,000 units with a total area of 550,000 sq m.

Such a scale of operations requires thoughtful management of each investment, which is why Marvipol paid special attention to finding an effective and intuitive tool that would help them in their daily work. After several tests and unsuccessful collaborations, the company decided on BinderLess. What convinced them to choose our solution?

For Marvipol, the key was to efficiently implement BinderLess to ensure that improvements went hand in hand with project execution. This was achieved thanks to the platform's intuitiveness and an express 2-hour training for subcontractors. The training dispelled doubts even among the most skeptical engineers. As a result, a month after implementation, the platform was efficiently used throughout the project, which is 12 times faster than the implementation of competitive solutions (over a year of implementation attempts). Today, more than 100 people from Marvipol use BinderLess every day, and the simplified document management process established jointly with users fit on just half of an A4 page. The simplest solutions are the most effective.

Katarzyna Jakuć, Director of the Investment Preparation Department, adds: "The application implementation was very simple and effective. Users received an invitation, and the application was so intuitive that they could use it immediately."

Improvement in document processing speed by 53%.

During the implementation of the Conrad project in Warsaw's Bielany district, Marvipol experienced working both without and with a CDE platform. Implementing BinderLess not only saves time but also brings real benefits. No more excuses and prolonged decisions, as our platform continuously monitors the decision-making process, precisely identifying bottlenecks responsible for delays.

"The art is not to build faster, because then quality suffers, but to build more efficiently, without wasting time on downtime."
-summarizes Marcin Stańczyk, Project Manager of the Conrad estate at Marvipol.

A project manager spends an average of 8 hours per week working on project documentation. Thanks to the organized virtual library, the circulation of material cards has become 53% more efficient. The intelligent document comparison option allows for clear indication of differences and tracking changes. The ability to create links between documents and have them in one place are just some of the features that have contributed to such a significant increase in efficiency. This is a huge difference, considering that we are talking about 8,000 files processed on average during a single investment.

Instant Access to Documents

A binder standing on a shelf doesn't actually protect us from something disappearing from that binder, but the BinderLess platform does. From February to December 2024, Marvipol processed over 126,000 files across all their projects - that's all documentation - sales, materials, tenant changes - in one place, which can be searched in half a second. While access to documentation during the build phase is important, having a quick search engine and order in documents is absolutely essential for those who manage facilities in later phases.

As Katarzyna Jakuć emphasizes - "we are interested in what will happen to this facility over the next years, which is why easy access to documentation and efficient information retrieval is one of the most important features of the BinderLess platform for us."

Elimination of Costly Errors by 55%

Implementing BinderLess means an end to errors resulting from human mistakes such as illegible annotations, lost or damaged documents. This can affect up to 30% of all files. The platform eliminates all inconsistencies and discrepancies, providing the ability to view the history of files, comments, and specific threads. This, in turn, allows for quick identification and analysis of potential problems.

Marcin Stańczyk, Project Manager at Marvipol, emphasizes: "Communication errors can be very costly, and eliminating them is relatively inexpensive. Our experience shows that the benefits of digitalization far outweigh the implementation costs."

Many companies fear that implementing digitalization will be costly and complicated, but the costs associated with delays or contractual penalties are much higher. Considering that in key areas, the average cost of an error can be as high as 10,000 PLN per day of delay, and total contractual penalties can reach 10% of the value of the work being carried out, it's worth investing in tools that allow for detecting such errors at an early stage. After all, such penalties significantly exceed the margin, generating real losses for the company. In comparison, the cost of BinderLess, which is less than one full-time employee per month and reduces incorrectly made decisions by 55%, is a real value for the business.

Readiness for Legal Requirements

Digitalization of documentation in construction is no longer just a trend, but a necessity that also stems from upcoming legal regulations. Both the European Union and Poland are introducing regulations that will require construction companies to implement digital tools and processes. At Marvipol, they are well aware of this and are consistently implementing the company's digitalization strategy now.

Marcin Stańczyk, Project Manager at Marvipol, emphasizes: "Transferring analog processes to the digital world is an inevitable direction. Thanks to close cooperation with BinderLess, we share experiences and jointly shape the future of the construction industry, where digitalization will be the standard."